Online boardroom is a live gathering that is conducted using online conference software. The software allows participants to connect to one another via webcams and speakers, which allows them to communicate and see each others. It also allows the attendees to share their screens and collaborate on documents. Some of the most popular online board rooms are Zoom and GoToMeeting.
Unlike face-to-face meetings virtual conferences are more difficult to keep participants active. Attendees might be forced to fight the temptation to check emails or text messages, and might also have to contend with distractions like pets and children. Some board members prefer face-toface meetings because it is difficult to keep people focussed on the discussion.
Board meetings are typically important and formal events where the Board evaluates the performance of the organization and sets the future strategy and also provides oversight to management. In some organizations, Board meetings are held in a dedicated boardroom. Other organizations may select an event that reflects the importance of the meeting, such as the conference centre or hotel.
Board portals can be used to hold virtual meetings, which can reduce the cost and complexity of governance processes. It can eliminate the requirement for physical board books that require a significant investment in binding, paper and printing, in addition to shipping costs. It can also cut down on the time required to prepare and distribute materials for boards and also reduce the risk of sensitive information being exposed via email or personal file sharing systems. A good portal for online board room board members should offer security features like a robust Q&A system and an audit trail of the user’s activities. It should be compatible with a wide range of devices and operating systems, including iOS and Android.